Transaction Coordinator (Real Estate)

What You'll Do

• Build and Guard the Closing Timeline: Map every contingency, inspection, and funding date the day the contract is signed, then work backward from the closing date.
• Chase Title, Lender, and Agent: Send the daily nudges that keep escrow, the loan processor, and the listing agent moving at the same speed.
• Prepare and Track Disclosures: Assemble the disclosure packet a state requires, send it out for signature, and confirm every page comes back initialed.
• Keep the File Audit Ready: Name, file, and version every document so a broker review or a lender request takes minutes instead of an afternoon.
• Send the Status Update: Write the short recap that tells your client which files are clear, which are at risk, and what you need from them today.

Do I Need Transaction Coordination Experience to Apply?

Experience helps a great deal here, though it does not have to be American real estate experience. Clients have hired coordinators who handled escrow files, insurance claims, or any paperwork with hard deadlines attached, because those habits transfer cleanly. If you have never opened a purchase agreement, show us admin work where a missed date had real consequences and we will teach you the rest.

What Hours Will I Work?

Most coordinators work a steady 9am to 6pm block in their client's time zone, because title offices and lenders only answer during US business hours. The load is not flat across the month. The days right after a contract is signed and the week before a closing are the heavy ones. Your schedule is agreed with the client before you start.

Can I Apply If I'm Not Based in the Philippines?

Yes. VAinUSA hires from anywhere in the world, and the two qualities that decide this role are your organization and your follow through. Coordinators on our roster work from Latin America, Africa, Europe, and Southeast Asia. What your client checks is whether the file closed on schedule, not which country your desk sits in.

How Much Do Remote Transaction Coordinators Earn?

The market reference range for this role is $5 to $8 / hr, paid weekly in USD, with bonuses on many teams for closings that land on time. Rates lean higher when you already know a state's disclosure requirements or can carry a busy pipeline without dropping anything. Your exact rate is confirmed with you before you accept a placement.

Does the Client Provide the Transaction Software?

Yes. Your client gives you logins to whatever they close in, commonly a platform like Dotloop or SkySlope, sometimes a shared drive sitting next to a CRM. You are never asked to buy software, a subscription, or a starter kit. Applying costs nothing, the US companies hiring pay us, and the only thing you bring is your own setup.

Is This a Long Term Placement or a Short Project?

It is a long term placement. A brokerage hands its closing file to one person and keeps that person, since retraining a coordinator halfway through a pipeline is expensive and risky. Most coordinators we place stay with the same client for years and take on more of the calendar over time. This is a work from home job, not a gig you re-apply for every month.

What Equipment Do I Need?

A reliable computer, stable internet, and a quiet space for calls with title officers and lenders. A second monitor is not required, though coordinators who have one say it earns its keep, since you spend the day between a contract PDF and a checklist. Nothing more specialized than that is expected of you.